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Hints & Tips

Customers

How Do I Backup My Data?

In the past, backing up your data involved using tons of diskettes, dealing with the limited capacity of Zip drives and CD-RW's, or purchasing and expensive tape backup device.

Zip Drives and CD-RW's still have their place and will still work in a pinch, but do you know where on your hard drive all your important data is? You might say under "My Documents", but a lot of software stores their data and its settings under their own folders.

The safest solution is to do a full system backup and then at least weekly and preferably daily, do a "differential" or "incremental" backup. These are backup that backup data changed since the last full backup.

So how are you going to do this. The cheapest and quickest way is by using an external hard drive. The cost of these has come down to the 60 to 100 dollar range. I assure you, you would spend a lot more than this if you happen to lose your entire accounting file.

What is a Web Database?

Just a few years back, access to a database used by your web site was only available to those companies that could afford to pay dearly for the service. Now, a database is available for free on most web hosting accounts.

So what is a database and what can it do for you? Imagine you are a car dealership. You don't wish to sell your cars on-line but you want prospective customers to see what you have available. So you go out and using a digital camera (these are as cheap as 30 or 40 dollars) you take a picture of the car. Then you come back and enter insert the picture along with a description, make, model and price into a spreadsheet. Then with three or four easy steps you upload the data in this spreadsheet to your web site. Presto, an updated inventory of all your cars is now on your web site.

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